ODOT Commission Meeting, February 6, 2017


DAVID BURRAGE: We’ll call the meeting to order
and have the secretary call the roll. [ROLL CALL] DAVID BURRAGE: The chair declares that we
have a quorum to discuss business and will call on Mr. Russell Hulin for an announcement. Morning RUSSELL HULIN: Morning, Mr. Chairman, members
of the Commission. The senior staff is pleased to announce the
selection of Jennifer Mason to the position of a procurement division manager. The procurement division is plays a key role
in providing goods and services for the department and fulfilling its mission and we’re glad
to be presenting this today. Jennifer started with the department back
in 2005 in the comptroller division and subsequently served a stint in the transit division as
well, before coming into the procurement branch in 2013. She served in the leadership capacity in that
branch since that time and obviously now is being selected for the position. She was selected among a group of very qualified
and excellent candidates, so Jennifer is a certified procurement officer and she’s also
a member of the Oklahoma association of public procurement and the National Institute of
governmental purchasing. We’d like for her to stand and be recognized
during this time and welcome her to this position. [APPLAUSE] RUSSELL HULIN: Thank you, Mr. Chairman. DAVID BURRAGE: Thank you for the announcement. Congratulations! We’ll hear a motion to approve the minutes
of the meeting of January the 4th. [? BOBBY ALEXANDER: ?] Motion approved. [? PETER REGAN: ?] Second. DAVID BURRAGE: I have a motion and a second. We’re going to see if, yeah, it works. Please vote. Motion passes. Can you pass that down to her at the end? The consent document consists of items 14
through 18 and we’ll hear a motion on it unless there is a member of the Commission that would
like to pull an item out and talk about it separately which we will do with unanimous
consent. Otherwise, we’ll hear a motion. [? BRADLEY BURGESS: ?] I’ll make a motion. DAVID BURRAGE: We have a motion. [? PETER REGAN: ?] Second. DAVID BURRAGE: We have a second. Any discussion? Hearing none, please vote. The motion passes, thank you. Item 19 will be presented by Mr. Tegeler,
it’s the engineering contracts. TIM TEGELER: Good morning Mr. Chairman, members
of the Commission. Item 19, our statewide contracts and engineering
contracts, I have eight parts this month. Part A is a statewide contract for off system
trusts and fracture critical bridge inspections, total not to exceed the amount for these contracts
are $3,750,183. Million Part B is K county. This is for engineering and construction plans
for State Highway 11 over abandoned railroad with Atkins North America. Total is not to exceed amount is $292,695. Part C Kingfisher county. This is engineering and construction plans
for State Highway 33 with MKEC engineering. Total not to exceed is $628,850. Part D in Logan county, engineering construction
plans for State Highway 51 with guy engineering services. Total not to exceed amount is $341,842. Part E in Beckham county, this is engineering
construction plans for I-40, rehab bridges over US 283 with MKEC engineering. Total not to exceed amount is $261,700. Part F Custer County. Engineering and construction plans for State
Highway 33, this is with Atkins North America with a total not to exceed amount for $416,400. And part G, Carter County, engineering and
construction plans for State Highway 142 over the BNSF railroad with Benham Design. This is a total not to exceed amount of $1,196,905. And finally part, H in Love county, engineering
construction plans for State Highway 153 bridge over I-35 and some reconstruction of the interchange
with White Engineering Associates. This is a total not to exceed the amount of
$1,293,015. All projects are in the current eight year
construction work plant program and approval is recommended. I’ll take any questions if you have any. DAVID BURRAGE: You’ve heard the presentation,
what’s your pleasure? [? BOBBY ALEXANDER: ?] Motion to approve. DAVID BURRAGE: We have a motion. [? PETER REGAN: ?] Second. DAVID BURRAGE: I have a second. We are ready to vote unless somebody wants
to talk about it some more. Motion passes. Thank you sir, you can move to item number
20. TIM TEGELER: Thank you. These are engineering contract supplements
this month and I have two parts. Part A is Payne County digital engineering
to develop the final stretch plans for State Highway 33. This is with Meshach and Associates for $21,908. Part B in Grady County had additional engineering
to do the final construction plans for US 277 over Smith Creek. This is with Cabinet’s engineering for $49,085. Approval is recommended and I’ll answer any
questions if you have any. DAVID BURRAGE: Thank you. Do we have a motion on item 20? [? BOBBY ALEXANDER: ?] So moved. DAVID BURRAGE: We have a motion. [? JOHN FIDLER: ?] Second. DAVID BURRAGE: We have a second in discussion. Hearing none, please vote. Motion passes. Thank you sir. TIM TEGELER: Thank you. DAVID BURRAGE: Miss Hilmes is going to present
the lettings. CHELLEY HILMES: Good morning Mr. Chairman
and members of Commission. Agenda item 21 consists of the final April,
tentative May and tentative June bid openings and the department requests and recommends
approval of this item. DAVID BURRAGE: Thank you, you’ve heard the
presentation for item 21. [? PETER REGAN: ?] Make a motion to approve. DAVID BURRAGE: We have a motion to approve. [? BOBBY ALEXANDER: ?] Second. DAVID BURRAGE: We have a second, any discussion? Hearing none, please vote. Motion passes. Thank you. Item 22 are the change orders, Mr. Raymond
is going to present those under 51st. GEORGE RAYMOND: Thank you Mr. Chairman, members
of the Commission. I’d like to present item 22, parts A through
S. These represent the change orders on projects with a cumulative total of $50,000 or less. This item is presented for your information
only but I’ll be glad to try to answer any questions that you might have. DAVID BURRAGE: Anyone on the Commission have
any questions on the items under 50,000? I think there are two hundred and some odd
thousand dollars altogether. I can’t remember the exact number. If there are no questions, would you move
the change order cumulative total greater than $50,000? GEORGE RAYMOND: Yes sir, thank you. I’d like present item 23 parts A through Double
H. These represent the change orders on projects with a cumulative total greater than $50,000
and your approval is recommended. DAVID BURRAGE: You’ve heard the presentation. [? BRADLEY BURGESS: ?] I make A motion to
approve. DAVID BURRAGE: We have an approval motion. [? PETER REGAN: ?] Second. DAVID BURRAGE: And a second, any discussion? We might mention that we’re still filing contracts
around the 3% range on over and unders, Anderson, I think for the last 10 years. Is that the right number? GEORGE RAYMOND: Yes, I believe it’s less than
that. Less than 3%. DAVID BURRAGE: You guys do a good job. Thank you. Ready to vote? Motion passes. Thank you, sir. GEORGE RAYMOND: Thank you. DAVID BURRAGE: We’re ready to hear item number
24. GEORGE RAYMOND: Yes sir, item number 24. This is also an informational item, no action
is necessary. This is to document a change in our change
order approval process and to increase the delegated change order approval authority
to the field division engineers from $50,000 to $75,000. Statute provides that by Commission rule,
the Commission may authorize the director of the Department of Transportation to approve
change orders in the amount not to exceed $500,000 and by rule, y’all have done that,
the Commission rules do grant that approval to the director and it further grants the
director to delegate change order approval authority to the field division engineers
up to $75,000 on a contract. That went into effect back in 2013. We have never reflected that change in the
Commission rules, in our process and we would like to document that today, that effective
February 13th the department will begin processing change orders under that $75,000 delegated
authority. Any change order approved by a field division
engineer and submitted to the construction division prior to that date will be presented
at the March Commission meeting. But if it’s presented to the construction
division after that day, to $75,000 will be rolled into the informational item starting
with the April Commission meeting. This item is presented for your information
only. No action is necessary, but I’ll try to answer
any questions that you have. DAVID BURRAGE: I appreciate you reading that
for us and we covered it also in our committee meeting, the Commissioner’s not in our meeting
and may not have been briefed. We might have need for further explanation,
I think we’ve talked about it for a couple of months now. GEORGE RAYMOND: Yes, sir. Thank you for your support on this. DAVID BURRAGE: Thank you. Anthony Delce is going to present item 25,
which is the awards. ANTHONY DELCE: Morning Commissioners, Mr.
Chairman. Item number 25 are recommendations for the
January 19th bid opening. It is recommended that the following items
in the January 19 bid opening referred to by call order be awarded as call orders 10,
30, 40, 60, 70, 80, 85, 90, 110, 120, 135, 150, 160, 170, 180, 190, 200, 210, 220 with
the add alternate, 250, 260, 270, 280, 290, 300, 310, 320, 340 350, 370, 390, 410, 430,
470, 480, 485, 490, 500, 525, 530, 555, 560, 570, 580, 595, 600, 610, 620 AND 630. It is recommended that the following item
from the January bid opening referred to by call order be rejected, and that’s call order
130. Lastly, it is recommended that the decision
regarding either award or rejection for the following item from the January 9th it openly
referred to by call order be deferred in accordance with state statutes for a period not to exceed
90 days. And that’s call order 450. This concludes recommendations for award and
your approval is requested. Yes, sir. DAVID BURRAGE: Thank you for that presentation. We will now hear a motion. [? JOHN FIDLER: ?] Move to accept. DAVID BURRAGE: We have a motion to accept. [? BOBBY ALEXANDER: ?] Second. DAVID BURRAGE: Have a motion in the form of
a second, any discussion? Hearing none, we are ready to vote. Motion passes. Thank you sir. ANTHONY DELCE: Thank you. DAVID BURRAGE: For that presentation, and
we’re ready for your, Mr. Director. MIKE PATTERSON: Thank you Mr. Chariman, members
of the Commission. You’re a small but strong bunch. Thank you, Mr. Raymond for coming in, I know
you had to change some stuff to get here and I appreciate that. [? PETER REGAN: ?] I’ve been coughing up a
lung rodents all weekend. [? JOHN FIDLER: ?] Thank you. MIKE PATTERSON: Everybody over here, move
over there. Chelley, you’re on your own. Of Commission, I want to touch on a couple
of things. Chelley came up and you talked about the tentative
and final bid openings that are in the coming months. They’re smaller than what we normally see
this time of year. It’s not a situation to be alarmed about,
it’s quite frankly I think for what we’re given, it is a good thing. We’re under a continuing resolution until
late April and we have used up all of our federal funds that were allocated to us. So that’s a product of having projects on
the shelf ready to go, so I’m not concerned about that. What concerns me is we’re under a continuing
resolution and that’s an ongoing concern that we’ve had for a number of years. And hopefully Congress will take that up and
in due time and get us the balance of our money from the rest of the fiscal year. But I’m confident, in keeping with their normal
operational methods that it will be late April when they do that. But again, I’m hoping that they will be able
to give us the balance of the fiscal year and we can go ahead and get everything back
on track and get it scheduled and get going. The projects that you’ll see in those two
months are primarily state funded or county funded only projects and so that’s why they’re
so small. We’ve made the construction industry aware
of the situation and we’ll work through it like we do everything else. Just a quick update, we approved some more
rail crossings this month. That takes us up to 196 locations for a total
of $57.8 million dollars. You will recall that when we started this
track it was $100 million effort, unprecedented anywhere in the country. The legislature reduced it by $28 million
when they took $28 million last year as part of the budget compromise, so we’re working
with an amount less than that of $71 million dollars, $72 million dollars. So we’re going to continue on that way so
we’re at $57.8 on the way to $71. Still, no other state has undertaken anything
quite like this. Still very proud of the way ODOT has undertaken
this, along with the railroads. It’s a big effort for them because we have
to remember, we’re the money part of this deal but they have to go out and do the work. And they have adjusted their schedules and
adjusted their crews make this thing work and we’re really appreciative of that. Legislative session starts in just a minutes. And it was with some apprehension you know,
you go into one of those things knowing the challenges that the legislature has with the
budget and what that will mean for us. I will repeat a couple of things that I have
recently stated, if we go through a similar kind of situation that we did last year in
giving up $300 plus million dollars, will not be able to maintain the 8 year plan in
its current form. I think that goes without saying. So we’ll be watching with interest. We know that there was a motor fuel tax increase
bills out there going for either transportation or education, are the two places I’ve seen
these motor fuel tax increases are going. We will see where this takes us. We will be part of that discussion because
we have to, just by the sheer nature. That is the source, primary source of our
revenue. Typically that’s where it goes to transportation. So we will be part of that conversation. I don’t foresee us getting more money than
we’re owed, and I use that word owed, as that’s what’s in the statute so we expect to get
our full measure of motor fuel tax which is about $205 million and then the income tax
allocation is expected to come to us. All that being said, not anticipating more
money but what we’ve been talking about is just, give us the money that’s already in
the statute. So we will work through that as well. My final thing is a bit bittersweet. Today is George Raymond’s last time to present
before the Commission. Now I remember first time I met George, we
both have really long hair. I was the long blond headed guy and he was
the long brunette guy. Our hair has gotten real short now it’s getting
a little bit longer you can see, but I don’t know if George is going back to the old ways,
I may some day but not any time soon. George came to us back in 1986. He started in the EIT program where so many
of our engineer start. becasue it’s a breeding ground for quality
engineers and quality leaders for this organization. He became the resident engineer in Purcell
in 1993 and stayed there for about five years, and then a couple of guys talked him into
coming to the city. Then he became a construction engineer and
in 2014 he was thinking about retiring and we talked him into staying a couple more years. And he did that. He gave us 2 and 1/2 years, even after just
thinking about leaving and I very much appreciate that. One of the things George does–he does so
many things for us inside a meeting room–but one of the things that he does, he keeps all
the retirees engaged in ODOT. He organizes monthly retiree lunch. And that’s a big deal, keeping the guys that
came before us together and I guess George will go. He goes over a month now, I guess he’ll just
keep going but he’ll be on the other side of the table, he won’t have to organize it
anymore I guess. But throughout this and I’m going to ask George
to come up because I know he wants to address the Commission. Throughout this, I don’t think anybody in
this room would ever question George Raymond’s intellect, his integrity or his loyalty to
ODOT. He was always there for us as an organization
and me personally. Any time I needed something explained to me,
he would always take his time to educate and he’s been doing that the entire time I’ve
known him which is probably early 90’s. And for that, I really appreciate George’s
dedication to all of this. Mr. Chairman, can we have George come up? DAVID BURRAGE: You bet, Let’s put him on the
hot seat. You know, weren’t going to pass that item
24 until we waited till his last meeting. On GEORGE RAYMOND: That was very nice of the
director to say. It was all believable until he said nobody
would question my intellect and lost all credibility after that, I’m sorry. It’s been my honor to serve in this capacity
for the agency for the past 2 and 1/2 years as assistant director of operations, and about
16 years prior to that, appearing in the city and 14 of that as a state construction engineer. I’ve been presenting to the Commission for
over 16 years now and it’s just been a pleasure for me and an honor and I’ve been really blessed
to have this career at ODOT. And the director caught me on my way to the
bathroom before this meeting and he told me he was going to ask me to come up here and
say a couple of things and as I was in the bathroom, you know it dawned on me that there’s
two buzz words in government that kind of sum up my career and that’s transparent and
tolerant. All of you that know me know that I’m very
transparent. I try not to be mean spirited about it but
sometimes it comes across that way. But nobody ever has any problem on knowing
where I stand on an issue and I feel like I’m very transparent. I almost always have an opinion on something
and I’m willing to share it. Occasionally, something will come up and I’ll
tell Casey I’m like, man I’m sorry but I can’t help you with this, I don’t really have an
opinion on it. And he’ll just be shocked. So I’m very transparent. And then the tolerant part, it doesn’t really
explain me but it explains all of the people that I work with, starting with you at the
Commission. Y’all have been very tolerant of me. I’ve only been chastised a couple of times
in private by Commissioners. All of the folks that I work with have always
been tolerant of me. I’ve offered my two weeks letter of resignation
twice in my career and my supervisors at the time refused to take it so it just goes to
show you how tolerant they were of me. And all of the folks that I work with and
that have worked with me, have always been tolerant of me because I’m not easy to get
along with at all times. I got two ex-wives that will testify to that. So I’d like to thank the Commission very much,
thank the agency for having made this long and I appreciate you guys as well. Thank you. [APPLAUSE] DAVID BURRAGE: George, you’ve left the podium. George, you have to come back up here. Nobody told you this was a roast? No, I didn’t want to say, when I came here
in the early 90’s, two things struck me. And it was you two guys with a long hair and
I thought where in the world did they come from? Do they really work here or they like protesting
or what? And low and behold, you two guys are key leaders
here and you know, I understand your comments. One thing I’ve always appreciated is your
directness and your willingness to answer. Because as a Commissioner, you know the kiss
of death for me is somebody just looking at you without an opinion or a comment or they
don’t know what they’re talking about. And I’ve never found that with you. GEORGE RAYMOND: Thank you. DAVID BURRAGE: Really appreciate you in that
way and wish you a lot of success and people will miss you. We won’t roast you but does anyone else have
a comment for we let him off? Or do you want to let him off easy? GEORGE RAYMOND: Thank you. DAVID BURRAGE: But if nobody has a comment,
there is one final question. Are you going to let your hair grow as long
as it was? GEORGE RAYMOND: No sir. DAVID BURRAGE: It was a big event here when
they cut their hair. Do you remember that? I mean I was like, wow, you know? GEORGE RAYMOND: Yes, there were people that
didn’t recognize me as they passed me in the hallway until I started talking to them and
then they’d be like, oh that’s George. DAVID BURRAGE: Hey, you’re a great man and
we appreciate you. GEORGE RAYMOND: Thank you very much. DAVID BURRAGE: Good luck in the future. GEORGE RAYMOND: I cut off an 11-m inch-long
ponytail and donated it to the Locks of Love in May of 2002. Holy cat shit, Batman. [LAUGHTER] [? PETER REGAN: ?] Yeah, it’s a lot of hair. He started cutting his hair when he was running
for the director spot. It got shorter, shorter, started looking like
Johnny Unitas and Tim Tebow in the final interview. DAVID BURRAGE: He’s starting to feel better. Appreciate your service. GEORGE RAYMOND: Thank you. DAVID BURRAGE: Thank you, George. Do you have anything further Mr. Director? Anyone from the Commission? We’ll hear a motion to adjourn. [? PETER REGAN: ?] Second. DAVID BURRAGE: I have a motion and a second,
since we have this electronic thing we better use it. We’re adjourned.

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